Choosing the Right Document Management Platforms for Your Business

Choosing the Right Document Management Platforms for Your Business

Your business creates a vast number of documents and contents every day including proposals, contracts, marketing materials, sales decks, blog posts and training manuals, HR policies, etc. These documents are spread across all your digital devices, including Word files on desktops and cloud storage applications such as Dropbox, OneDrive, and Google Drive. It can be found in email attachments as well as on mobile phones. The right document management platform will ensure that your team members have access to the most current version of any document.

Idealy, a document-management system will store your files in one central repository. This central repository removes the need to search for the exact file on your device or computer and enables access from any location at any time.

With a DMS it is possible to monitor all changes made to your documents over time. Complete version control allows you to easily access and roll back any edits made to a document so that you do not have to be concerned about employees working with outdated versions. This feature is especially important for remote workers who have multiple devices and may not know the version of the document they are working with.

A quality DMS will automatically index all documents immediately after they are saved, ensuring that they can be quickly and precisely available whenever you require they are needed. This helps decrease the chance of mistakes resulting from manual filing, scanning and indexing processes. A DMS lets you search by content of the document, not just name or title making it easier to find documents.

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